2025 Events | Dallas, Texas

This Vendor Waiver of Liability and Participation Agreement (“Agreement”) is entered into by and between Just Lane Social Club (“Organizer”) and the participating vendor (“Vendor”), effective upon submission of payment or registration, whichever occurs first. By registering for any 2025 Just Lane event (“Event”), Vendor acknowledges and agrees to the following terms and conditions:

1. Vendor Responsibilities

1.1. Vendor is solely responsible for providing all equipment, décor, materials, product displays, signage, and infrastructure required for their activation. Organizer does not provide tables, power, or setup elements unless expressly confirmed in writing.

1.2. Vendor setup must begin no later than sixty (60) minutes prior to the Event start time. Vendor must be fully operational when doors open.

1.3. Vendor breakdown must follow the timing provided in the official Run of Show email. Failure to comply may result in removal from future Events at Organizer’s sole discretion.

2. Fees & Financial Terms

2.1. All vendor payments are final, non-refundable, and non-transferable, without exception.

2.2. Participation is confirmed only upon full payment and completion of all required registration forms.

2.3. Late Cancellation & No-Show Penalty (Material Breach)

If Vendor cancels participation within fourteen (14) days of the Event date, or fails to appear and activate their designated space (“No-Show”), such action constitutes a material breach of this Agreement. Vendor agrees to pay a three hundred dollar ($300) Penalty Fee, due within five (5) business days of cancellation or documented no-show. Failure to remit the Penalty Fee may result in referral to collections, recovery of additional administrative or operational damages, and permanent removal from all future Just Lane events and opportunities.

3. Disclaimer of Guarantees

Organizer makes no guarantees regarding Vendor sales, attendee engagement, social media exposure, or return on investment. Vendor acknowledges full responsibility for their own business outcomes and financial performance.

4. Media & Content Usage

Vendor grants Organizer the irrevocable right to photograph, film, or otherwise capture Vendor’s products, booth, team, or materials during the Event. Organizer may use such media in any format, worldwide, in perpetuity, for promotional or commercial purposes, without further consent or compensation.

5. Waiver of Liability & Indemnification

5.1. Vendor assumes all risks associated with Event participation, including but not limited to theft, property damage, loss, personal injury, or liability.

5.2. Vendor agrees to defend, indemnify, and hold harmless Organizer, its owners, employees, contractors, partners, affiliates, and venue partners from any claims, damages, losses, legal fees, or liabilities arising out of Vendor’s participation or breach of this Agreement.

5.3. Vendor agrees to reimburse Organizer for reasonable attorneys’ fees incurred in enforcing this Agreement.

5.4. Vendor is solely responsible for compliance with all local, state, and federal regulations, including sales tax, business licensing, permits, food and beverage handling requirements, and insurance.

6. Discount Codes & External Transactions

6.1. If Vendor provides any promotional or discount code, Vendor is fully responsible for ensuring the code functions properly and remains active on its website or sales platform.

6.2. Organizer is not liable for any issue arising from discount code use, including customer disputes, failed transactions, product complaints, or fulfillment issues. Vendor agrees to handle such matters independently.

6.3. Organizer reserves the right to suspend or terminate Vendor participation in future Events for discount-code failures or breach of this Agreement.

7. Governing Law, Venue & Enforcement

7.1. This Agreement shall be governed by the laws of the State of Texas.

7.2. Any dispute or legal action arising from this Agreement shall be brought exclusively in Dallas County, Texas.

7.3. If any provision of this Agreement is found unenforceable, the remaining provisions shall remain in full force and effect.

8. No Waiver & Entire Agreement

8.1. No failure by Organizer to enforce any provision shall constitute a waiver of that provision or any future provision.

8.2. This Agreement constitutes the entire and complete agreement between Organizer and Vendor and supersedes all prior discussions, communications, or understandings.

For questions or clarification, contact:

hello@justlaneclub.com